So, I learned many things. One of them is the meeting place has to be ridiculously easy to find. Even then there's issues. And it has to have bathroom facilities very close by, some people are coming from far away. Schedule is hard to keep, I ran my meets very loose with the schedule, which was fine for some and not for others. Some folks need to have food by a certain time due to health reasons. Other folks will have pets and need accommodations. Some might have a personal carry firearm which is not legal in certain states the cruise might take us through. Walkie-talkies are needed for coordinating cars during the cruise: one in the lead car & one in the tailing car, did we all make it through the light? The more cars, the more difficult that becomes. Cell phones only work where there is service. Are there tolls in the cruise route?
Have you done a dry run of the cruise route recently, are there any closed roads or detours? How do you deal with a breakdown? These are a few things that come to mind.
After two years of poor meeting places we ended up meeting at the PA welcome center just off I-80, on the PA side of the PA/NJ border. This worked really well.
I had some different cruise routes to points of interest & food planned out, some worked better than others.
It's just a lot
and a whole lot more than just having a place to meet up. But a very, very good time. Capri owners tend to be good folks.